Turn messy email threads, calendars and Xero invoices into a single, calm project hub built for freelance creatives.
Stop juggling emails, spreadsheets, and Xero. There's a better way.
Endless email scrolling
Digging through threads to find project details and quotes
Double data entry
Manually entering the same info into Xero again
Forgotten follow-ups
Missing tasks until the client chases you
Invoice archaeology
Searching old emails to remember what was quoted
Email to project in one click
Forward enquiries and turn them into projects instantly
Automatic Xero sync
Create invoices from projects—synced automatically
Tasks linked to projects
Never miss a follow-up with clear priorities
Everything in one place
Projects, clients, quotes, and invoices—all connected
See how Project Studio handles your entire workflow—from the moment a new gig lands in your inbox to getting paid
james@acmecorp.com.au
Sound System Hire - Corporate Conference March 15
Hi there,
We're hosting our annual conference and need a full PA system for 500 attendees. Can you provide a quote for main PA, wireless mics, and an audio engineer?
Budget is around $3,000-4,000.
A potential client emails you about a gig. Simply forward it to your unique Project Studio address and it automatically appears in your system—ready for you to review. Or share your Live Booking Radar link so clients can see your availability and book you directly.
No copy-pasting, no manual entry. Every enquiry is captured instantly with all the original details intact.
Review the email details and create a project with one click. Choose the status that fits: Lead, Quote Sent, or Confirmed—whatever stage you're at.
All the client details, dates, and requirements are stored in one place. Update them anytime as things change.
Corporate Conference - Acme Corp
March 15 • 8:00am – 6:00pm
Sydney Convention Centre
Confirmed projects automatically flow to your calendar. Sync with Google Calendar so you never double-book or miss a gig.
See all your upcoming work at a glance. Update a project and your calendar updates automatically—no manual syncing required.
Once the gig is complete, create an invoice based on the agreed rate you already saved. All the details are pre-filled—just review and send.
Send invoices directly to your client via email. Track what's pending, paid, or overdue—all from one dashboard.
March 16, 2025
Amount Due
$3,500.00
Xero Accounting
Your Business Name
Invoice Synced Successfully
INV-2025-042 • Just now
Every invoice you create syncs directly to Xero. No double entry, no copy-pasting, no mistakes. Your books are always up to date.
When clients pay, it's reflected everywhere. One source of truth for your entire business finances.
Project Studio gives you everything you need to run your freelance business—all in one calm, organized place
Share your public booking page showing upcoming gigs on a map and timeline. Let clients see your availability and book you instantly.
Forward enquiries to your unique address. We automatically extract client info, dates, locations, and budgets—no copy-pasting required.
Drag-and-drop Kanban board tracks projects from Lead → Quoted → Confirmed → In Progress → Completed → Invoiced.
Organize tasks by category (Advancing, On-site, Follow-up). See Today, This Week, and Overdue at a glance.
Subscribe to your personal ICS feed in Google Calendar, Apple Calendar, or Outlook. Projects sync automatically—no double-entry.
Store default rates (labour & gear), contact details, and notes. See all projects and invoices for each client in one place.
Create invoices from projects using client default rates. Export PDFs, sync with Xero, or collect payment via Stripe—all in one click.
Attach contracts, riders, stage plots, and email attachments to projects. Everything stored securely in the cloud (S3).
All emails linked to projects automatically. See complete conversation history without searching through Gmail threads.
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Limited to 10 freelancers. Help shape the platform and get priority access to new features.
Become a Founding Member $250Live sound, studio work, broadcast—manage all your gigs in one place.
Events, gigs, shows—track every project from enquiry to invoice.
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